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Staff, Shifts & Audit

Give every person exactly the access they should have — no more. Role-based permissions, PIN login, shift open/close with cash counts, and an audit trail that records who did what.

Roles that actually restrict

A cashier should sell and see their own sales — not your profit, your cost prices or your settings. QuickPOS enforces that at the routing level: a cashier is taken straight to the sell screen and simply cannot open the pages their role doesn't include.

  • Owner & admin — full access to every module.
  • Pharmacist — sell, approve controlled drugs, adjust stock, view reports.
  • Cashier — sell and view own sales only.
  • Storekeeper — receive and adjust stock, view inventory.
  • Bar staff — sell, hold orders, log wastage.
  • Viewer — dashboard and reports, read-only.

Shifts and cash control

Open & close shift

Start a shift and close it with an opening float and closing count.

Cash counts

Reconcile expected against actual cash so variances surface immediately.

PIN login

Fast, personal sign-in per staff member — no shared passwords.

Sensitive-action gates

Refunds, cost edits, discounts and tax changes are limited to the roles you choose.

An audit trail you can trust

Every sensitive action leaves a record. Who opened the drawer, who processed the refund, who changed a price — the audit log captures it, so accountability doesn't depend on anyone's memory.

Grounded in the app: role-based navigation, PIN login, granular permissions, sensitive-action gating, shift open/close, cash counts and the audit log are all implemented.

Staff FAQ

Can I stop cashiers seeing profit and cost?

Yes. Roles are enforced strictly — a cashier only reaches the sell screen and their own sales. Profit, cost prices and settings are gated to owners and admins.

How do staff sign in?

With a personal PIN, so sign-in is fast at a busy counter and actions are attributed to the right person.

What's recorded in the audit log?

Sensitive actions — refunds and voids, stock adjustments, price and tax changes, drawer events — are logged with who performed them.